Private Party Policies

Big Picture Gallery & Studio Private Party Contract:

Thank you for booking a party with Big Picture! Our studio is a very special place and we are excited you chose to celebrate with us!  Adhering to the following contract will ensure our staff is able to provide you with a lovely experience.

Please CAREFULLY read this email. It will serve as a contract and your payment of the deposit will serve as acknowledgment and agreement to the contract in full.

Deposit: The base fee must be paid as a deposit to reserve your spot.

  • Base Fees: All Private Parties: $200, 2 hours

Per Participant Supply Fees:

  • 11x14 Small Canvas - $10 per participant

  • 16x20 Large Canvas - $12 per participant

  • Ceramics - $18 per participant

  • Alcohol Ink - $14 per participant

  • Macramé - $12 per participant

  • Bracelets - $5 per participant

Party Durations: All parties are 2 hours in length. If you would like extra time, please email us in advance. Additional costs may apply. Additional time is offered at $50 per hour.

Arrival:

  • Please do not arrive more than 15 minutes before your scheduled party time. Doors will not be unlocked prior to that time.

Decorations:

  • Decorations are acceptable. Decorations must be set up and cleaned up during the 15 minutes prior to and 15 minutes following your party.

Food:

  • You are welcome to bring any food or drink that you would like to serve to your guests.

  • Please put Ice cream or anything that needs to be kept cold in a cooler. 

  • Providing silverware, plates, napkins, knives and cake servers are the responsibility of the hosting family.

Participants:

  • Groups as small as 4 or as large as 18 can be accommodated. Once the number of guests has been confirmed, guests may be added for an additional charge of the per participant supply fees.

  • Participants must be at least 4 years of age or older.

    • Age 10+ for Macramé

    • Age 7+ for Bracelets

  • Adults must accompany 3 and 4 year-old participants in case they need assistance.

Event Schedule:

Approximate break-down of the party schedule:

  • First 10 minutes: guests arrive - drawing activity

  • Next Hour- Hour and a half: Art Activity

  • Remaining Time:  cake/snacks and presents

  • If there is extra time, hosting family or staff can play a game with party guests.

Ceramic Party Pick Up:

  • Ceramics will be fired and ready for pick up approximately a week and a half to two weeks after your party. We will notify you when they are ready via email and you can pick them up during our regular business hours.

  • The host family will distribute the ceramics to the party guests.

Cancelation:

  • Should your child become ill, please let us know as soon as possible and we will do our best to reschedule the party with you.

  • The base fee is non refundable and will not be refunded If you choose to cancel your booking for your party.

Instructor Illness or Emergency:

  • If our instructor becomes ill or experiences an emergency, we will do everything possible to find a qualified substitute. If we are unable to find a substitute we will reschedule your party to a later date if possible or refund your deposit.

Behavior, Late Arrivals and Additional Information:

  • Our parties are an instructor-led art experience, This means it is important for all participants to be present within 15 minutes of the set start time. We will do our best to accommodate late arrivals, but can not guarantee that they will be able to participate.

  • In order to provide high quality instruction, we ask that adult attendees talk quietly while instruction is being provided to the participants. 

  • Children are expected to behave in an appropriate manner at the studio. If expectations are not met and participants do not respond to verbal corrections, they will be asked to leave the studio.

  • We also ask that children do not run in the studio, as there are lots of fragile projects that could be damaged.